Duties and Responsibilities:

• Answer all incoming calls and directs calls to appropriate person, takes messages, and answer questions
• Greet visitors and direct them to the appropriate person
• Handle incoming and outgoing documents and maintain a log for them
• Maintain and update contact lists
• Maintain stationeries and supplies
• Coordinate with iCapital’s accountant for admin related purchases
• Maintain smooth office operations by calling for repairs and maintenance
• Ensure internet and telephone bills are paid timely for their uninterrupted service
• Ensure all newspapers are received and renew their subscription
• Operate a range of office equipment such as photocopiers, printers, and computers
• Use word processing, spreadsheet, and PowerPoint to prepare reports, memos, and documents
• Perform data entry
• File papers and documents
• Maintain cleanliness in the office
• Coordinate with house-keeper for arranging tea and other refreshments as and when required in office for different meetings
• Provide secretarial and administrative support to management and other staff