JOB DESCRIPTION: PROCUREMENT OFFICER

Job Title: Procurement Officer

Designation: Procurement Officer

Reports to: Deputy Director of Procurement & Logistics Warehouse and Inventory

Location: Birtamod, Jhapa, Nepal

Shift: Standard (09:00 AM to 05:00 PM) from Sunday to Friday

Position Overview:

The Procurement Officer is responsible for supporting and executing procurement activities to ensure the timely and cost-effective acquisition of goods and services. The role includes vendor coordination, purchase processing, import/export handling, and compliance with procurement policies. The candidate should be detail-oriented, proactive, and capable of managing multiple tasks efficiently. The role requires periodic travel between locations and supplier sites. 

Roles and Responsibilities

Procurement Operations

• Manage procurement of materials, equipment, and services as per organizational requirements. 

• Process purchase requests and prepare purchase orders in line with company policies. 

• Coordinate with vendors and internal departments to ensure timely delivery. 

• Maintain accurate procurement records and documentation.

Import/Export & Logistics Management 

• Handle import and export processes, including documentation, shipment coordination, and customs clearance. 

• Work with international suppliers from India, China, and the USA. 

• Ensure compliance with international trade regulations, duties, and documentation requirements. 

• Coordinate with freight forwarders, clearing agents, and logistics partners.

Vendor Management

• Identify, evaluate, and onboard suppliers and service providers. 

• Maintain an updated vendor database. 

• Obtain quotations, negotiate pricing, and follow up on orders. 

• Monitor supplier performance and resolve issues when required.

Market Research & Cost Optimization

• Conduct market research to identify cost-effective sourcing options. 

• Compare quotations and support negotiations to achieve competitive pricing. 

• Assist in cost analysis and procurement budgeting. 

Compliance & Documentation

• Ensure all procurement activities comply with company policies and regulations. 

• Maintain proper documentation for audits and reporting. 

• Support contract documentation and adherence to agreed terms. 

Reporting & Coordination

• Prepare procurement reports and track KPIs. 

• Coordinate with finance, stores, and other departments for smooth operations. 

• Support senior procurement staff in planning and execution.

Skills and Qualifications

• Bachelor's degree in business administration, Supply Chain Management, or related field.

• 2–3 years of experience in procurement or supply chain. 

• Experience in import/export operations.

Competencies and Soft Skills

• Strong understanding of procurement processes and vendor management. 

• Knowledge of import/export procedures, customs regulations, and international sourcing.

• Proficiency in Microsoft Office. 

• Strong negotiation and communication skills.

• Good organizational and multitasking abilities. 

• Attention to detail and problem-solving mindset. 

• Ability to work under pressure and meet deadlines. 

• Willingness to travel as required.

• Good working environment

• Good salary package

• Opportunity to growth

• Lunch

• SSF