Job Summary

The Administrative Officer is responsible for ensuring the efficient operation of the office by providing administrative support, coordinating office activities, maintaining records, and assisting management with daily operations. The role requires strong organizational, communication, and problem-solving skills to support business objectives.

Key Responsibilities

• Monitor production and operational areas (Rolling Mill, SMS, CCM, TMT, Dispatch); coordinate vehicle movement and resolve operational issues

• Ensure smooth shift handover between day and night teams; track mock drills, overtime, gate passes, and training equally across shifts

• Implement night-shift security instructions, risk assessment, and emergency-handling protocols

• Draft official correspondence and manage communication with internal/external stakeholders and corporate office

• Prepare daily/weekly/monthly admin reports; submit weekly cluster-wise presentation

• Manage manpower records: deployment, onboarding, resignation, ID cards, biometric registration, SSF forms

• Coordinate outsourced manpower out-time calculation and gate pass policy with supplier companies

• Track ISO training status, skill assessments, and performance evaluations

• Monitor company vehicles, machinery, and equipment; maintain History Cards for usage/maintenance

• Conduct Root Cause Analysis (RCA) for vehicle/equipment breakdowns

• Follow up on purchase requisitions, contractor agreements, and factory agreement validity

• Prepare preventive/corrective maintenance and fuel/AC consumption budgets

• Track canteen usage and high-cost items; coordinate meal planning and canteen policy reviews

• Manage officer quarters, employee accommodation, hotel bookings, and guest arrangements

• Support audits, inspections, and compliance verification; maintain audit-ready documentation

• Facilitate implementation of company policies and administrative systems across clusters

• Carry out additional tasks as assigned; maintain daily checklist and handle emergencies

• Competitive Salary

• Company benefits

• Accommodation/Officer quarters

• SSF Coverage

• Growth and learning opportunities within a multi-cluster organization

• Exposure to cross-functional operations